Effective training is a crucial component of any successful business and part of that effectiveness is recording that training. These records, when fully implemented, cover the requirements of the HSWA.
A training needs analysis should be completed when an employee begins work with %The_Company% and this should be reassessed on an annual basis.
There are two types of training that should be recorded by any PCBU. The first is that of job competency, the other is of training that is associated with an employee’s role but may not directly be part of their daily work.
A worker who does not have the relevant knowledge and experience or licence for a role must be supervised by a licensed person whilst work is undertaken.
The range of training for workers will include, but is not limited to:
Role-Specific Training
This is the record of training that directly relates to the ability of an employee to perform their role, as defined in their job description e.g., fitter/welder or accountant. These records must also show the level to which the employee has been trained, in terms of whether they require supervision, can work unsupervised, or are perhaps suitably experienced or qualified to be a staff trainer.
This training that will be usually be done internally, by a staff member who has been assessed as being suitably experienced to train other staff members. This range of training can include learning to use machinery, equipment, tools, processes, and involves how to use/do these tasks safely and correctly. This process covers from job preparation through to clean-up/shut-down.
Internal trainers are to be selected based on skill level, experience, competency, responsibility and relevant qualifications, where applicable.
The form we recommend for these records can be found on Page 7.3. This format allows for the recording of an employee’s development as their skill level grows.
External Training
External Specific Training
This is training for specialised job-related tasks, requiring certification, licences etc. This training cannot usually be done internally e.g., Height and harness training, forklift, etc.
External General Training
These are the records of training undertaken by staff members that, while not directly influencing the ability of the staff member to do their job, may in part be a requirement of the role.
E.g., Site Safe Building Construction Passport, Working at Heights, Health and Safety Representative or Workplace First Aid.
We recommend the use of the form found on Page 7.2 to record the training certification dates for each worker and each qualification. We also suggest adding these reminder dates to an online calendar or app, with an email alert to ensure this training does not lapse. All training records are to be assessed during each site inspection, this process guarantees all training remains current.
External trainers are to be selected via skill level, experience, competency, responsibility and relevant qualifications where applicable. Contact information for these professionals can be found on page 7.4.
Note: An external organisation is outside the scope of the management system, although the outsourced function or process is within the scope.
Competence is the ability to apply knowledge and skills to achieve intended results.