%The_Company% will establish, implement, maintain and continually improve their Occupational Health and Safety (OH&S) management system, including the processes/procedures required and their interactions, in accordance with the current legislation and Standards.
%The_Company% will audit the system annually: to review the effectiveness1 of the policy (intentions and direction, as formally expressed by the PCBU); the associated risk identification and controls; and to ensure training etc. is current.
It also allows for changes required, due to legislation or changes in the business. The audit is reviewed via the annual meeting, with management, staff, union representatives (where applicable) and any other relevant staff.
Planning
Actions to:
- Address any risks and opportunities
- Address applicable legal requirements and other requirements
- Prepare for, and respond to, any potential emergency situations
How to:
- Integrate & implement the actions into its OH&S management system or other business processes
- Evaluate the effectiveness of these actions
When planning for the OH&S management system, %The_Company% will consider the issues of:
- context
- interested parties
- the scope of the OH&S management system
- determine any risks and/or opportunities which need to be addressed to:
o Give assurance that the OH&S management system can achieve its intended outcome(s)
o Prevent, or reduce, undesired effects
o Achieve continual improvement
%The_Company% will consider the hierarchy of controls and outputs from the Risks section when planning any action. It will consider best practices, technological options, financial, operational and business requirements and constraints.
Objectives:
%The_Company% will establish OH&S objectives at relevant functions and levels, to maintain and improve the OH&S management system and to achieve continual improvement in OH&S performance. The OH&S objectives will:
• Be consistent with the OH&S policy
• Consider applicable legal requirements and other requirements
• Consider the outputs of consultation with workers, and where they exist, workers’ representatives
• Be measurable (when practicable) or capable of evolution
• Be monitored
• Be clearly communicated
• Be updated as appropriate
Planning to achieve OH&S Objectives:
When planning how to achieve OH&S objectives, %The_Company% will determine:
- What needs to be done
- What resources are required
- Who is responsible
- When will it be completed
- How will it be measured through indicators (if practicable) and monitored, including frequency
- How will results be evaluated
- How will actions taken to achieve OH&S objectives be integrated into %The_Company%’s business processes
The organisation will maintain and retain documented information on OH&S objectives and plans to achieve these.
%The_Company% is to audit its Health and Safety System annually, to review
Any changes, whether they be internally or externally (i.e., changes to the business or changes to the HSWA or legislation) which may affect the system.
Risk controls, management and their effectiveness.
Overall health and safety performance. Performance can relate either to quantitative or qualitative findings; related to management of activities, processes, products (including services), systems or organisations.
Training of staff and management.
Involvement of employees in health and safety management.
Any issues from the previous year.
Appointing a management representative to have a defined role, ensuring WorkSafe NZ requirements are established, implemented and maintained.
Process to review a critical event and/or a change in work procedures or policy
In the case of a “notifiable event” an emergency meeting of the OH&S Committee will be held within 48 hours of the incident, to review any investigation findings & changes to be made to policy, processes or equipment.
A review of the incident, to establish any further training which may be required.
The understanding of employees of their responsibilities in a critical event is to be reviewed.
All staff to be made aware of the event and any changes being made to the policy, and the reasons why.
All staff to be made aware of new or amended processes or equipment.
Process to provide current health and safety related information to the employees
Health and safety information available on the WorkSafe NZ website and by having information relayed via verbal instructions and memos from health and safety committee staff and relevant consultants.
The PCBU will have copies of site inspection reports (maximum of six-monthly intervals) so that they are aware of any compliance issues in relation to any existing equipment, machinery, or process in place, due to changes in legislation or requirements.
In the case of new equipment, machinery or process being bought into the workplace, it will be reviewed (see “Risk Identification, Assessment and Management”).
“Process: set of interrelated or interacting activities which transforms inputs into outputs.”