| Time Period Covered | From: | To: |
| Present (Staff Health and Safety Representatives, Management Representatives) | |||||||||||
| Name | Position | Name | Position | ||||||||
| Meeting topics | |||||||||||
| Topic | Action | Y/N | Notes | ||||||||
| Industry changes | • Have there been any industry changes, internal or external? • Has relevant legislation been updated? • Have systems and documentation been amended to account for changes? |
||||||||||
| Legal Requirements | • Are there are existing/new legal requirements or Codes of Practice to consider? Do changes need to be made to comply with these? | ||||||||||
| H&S Policy | • Is the policy current? (dated within two years of review) • Is it working for %The_Company%, or does it need upgrading to a more comprehensive version? If not, arrange an update and receive a 30% discount at eSafety NZ. |
||||||||||
| Training | • Are training records up-to-date? • Do any workers require additional or updated training? • Are future certificate lapses noted in company calendar, so recertification can be arranged in time? |
||||||||||
| Contractors | • Is all contractor paperwork up-to-date? • Have there been any issues with any contractors/jobs? |
||||||||||
| Risks | • Is the risk register current? • Are risk controls relevant and effective? • Have risks been assessed during the year, and adjusted as required? • Is the Risk ID and recording process being used correctly? |
||||||||||
| Incidents/Near Miss | • Have there been any incidents? • Reports completed? • Investigations completed? • Retraining needed? Process need changing? • Is the Accident Trend chart up to date? (if appropriate) • Has the Incident Register been completed and signed off quarterly? |
||||||||||
| Audits | • Are there any upcoming audits/prequals? • Is all paperwork up-to-date? • Self-assessment of system via ISO 45001/ISO 14001 audit tool and results (where applicable) |
||||||||||
| Resources | • Are appropriate resources available for the OH&S system to be successful? • If not, what additional things are required? • People? Equipment? PPE? Ways to improve processes? Etc. |
||||||||||
| Staff Involvement | • Has a management representative for health and safety been selected to ensure WorkSafe NZ requirements are fully met? • Has an HSR (or more for larger companies) been nominated? • Are workers given the opportunity to be involved in H&S • How can we encourage them to be? |
||||||||||
| Opportunities | • Are there any new/existing industry H&S opportunities to consider? | ||||||||||
| Objectives | • Have any previous objectives been met? • New objectives to be set at the first meeting proceeding or during the Annual review to set objectives for the following 12 months. • Further objectives may be added during the year and progress is to be reviewed during safety meetings. • Who is responsible for ensuring the objectives are being met and following up if they are not? • How are results evaluated? |
||||||||||
| Performance Measures | • Have performance measures plans been set, with targets so that effectiveness can be assessed? | ||||||||||
| Communication and Consultation | • Is consultation between management and workers effective? • Can it be improved? • Who will be communicating the results of this annual review process to workers? And how? • Who communicates with interested parties, in relation to OH&S? Is there a particular staff member who would be suitable for this? |
||||||||||
| Overall H&S performance | • Comments from management regarding overall performance. • Comments from HSR. • Comments from worker representative. |
||||||||||
| Further Notes and Issues Discussed |
| Time | Chaired by | ||
| Date | Signature |
The purpose of the annual review process is to ensure the continuing suitability, adequacy, and effectiveness of the OH&S Management System.
Top or senior management (this includes PCBU, directors, senior or general managers etc.) will review the organisation’s OH&S management system at least yearly. This must be documented in the health and safety management system.